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Meeting Notes September 2024

    Board Meeting 
    September 11, 2024

    Board Members in Attendance:                 
    X    Kansas Guthrie, President           X    Jordan Hammerle, Communications
    X    Jennifer Stucker, Treasurer                 Ashley Nixon, College Relations
    X    Heidi Hand, Secretary                  X    Gayle Young, Programs
    X    Bonnie Rivers, Past President            Advocacy, Vacant
    X    Priya Bowman, Logistics                    Professional Development, Vacant
          Brandy Dewar, Certifications              Diversity, Vacant 

    Call to Order:   
    The SHRMA board meeting began at 4:05 pm at Salem Electric’s boardroom. It was presided over by Kansas Guthrie, president and recorded by Heidi Hand, secretary. 

    Attendance:   
    The group discussed bylaw 6.12 and the expectation that board members attend a least 75% of board meetings. In December Kansas will touch base with each current board member to verify if they wish to continue serving in 2025 and confirm in which position. 

    Approval of Minutes:   
    A motion to approve the July meeting minutes was made by Bonnie, seconded by Jordan, and passed unanimously.

    Review of Financials:  
    A financial update was provided by Jennifer. A motion to approve the financial report was made by Kansas, seconded by Heidi, and passed unanimously.

    Appointment of New President:   
    Bonnie submitted her letter of resignation as president to the board on August 13, 2024. The board accepted her resignation and President Elect Kansas became president effective September 11, 2024.

    Officer’s Updates:
    •    Programs update. Bonnie provided a summary of tentative presentations she had started the process of scheduling. Gayle will work to secure fall meetings. October-potentially Gary on organizational development or employee engagement. November-Jennifer Bauman-Steagall, topic TBD. December Courtney from Lane Powell, topic TBD. January Jennifer Webster on recruitment.
    •    Priya provided a logistics update and requested communication on confirmed speakers. 
    •    Jordan provided a communications update. She posts meeting announcements regularly on social media and recently shared metrics on recent member engagement.
    •    Membership and certifications updates were not provided.

    Bank Day:
    •    The board needs to update check signers and debit card holders. Heidi will verify the bank’s required process. A tentative date is scheduled for September 27 at 11 at MAPS West Salem branch. Check signers will be Jennifer Stucker, treasurer, Kansas Guthrie, president, Heidi Hand secretary. Debit card holders will be Jennifer Stucker, Kansas Guthrie, Heidi Hand, Priya Bowman, Brandy Dewar, Gayle Young, Jordan Hammerle, and Bonnie Rivers. 

    VLBM 2024:
    •    Kansas is planning to attend the national VLBM meeting in Washington DC November 21-23. The chapter can pay for travel expenses for up to two board members. Anyone with interest should let Kansas and Bonnie know ASAP.  
     
    Google Email:
    •    Jordan created the email shrmsalem@gmail.com. We will transition to this email rather than the prior yahoo account. Please begin using this email address on any written correspondence or website use. The bank access and PayPal account will need to be updated. 
     
    Other Business:
    •    Emails for meeting announcements can be sent from the salem.shrm.org website. Anyone with board access can now send out emails.
    •    The group had previously expressed interest in ordering shirts for the board. Gayle volunteered to coordinate ordering shirts from Columbia. Heidi volunteered to send them for embroidery of the new Salem SHRM logo.
    •    Heidi will work with Fast Signs to order magnetic name tags for board members.
    •    Priya expressed interest in having planned conversation starters or table topics for future meetings.
    •    Jennifer volunteered to host the October board meeting at her employer, West Consultants.
    •    Bonnie said she can create a board meeting attendance list and save it to the new google area.

    Adjournment:
    The meeting adjourned at 5:07 pm.