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Privacy Policy

    Welcome to SHRMA Online, owned and produced by the Salem Human Resource Management Association (SHRMA). SHRMA is the leading membership association for the human resource profession. Our websites are available to all visitors, although some content and features are restricted to SHRMA members.

    Throughout SHRMA Online, there are forms for visitors to request information, products, and services. These forms may ask for contact information (such as your phone number or e-mail address), unique identifiers (usually your SHRMA membership number, if one is available), financial information (such as your credit card number), or demographic information (for example, your age, location, PHR/SPHR designation, etc.). Contact information from these forms is used to provide the products, promotional materials, or memberships that you request. Forms on our site that request financial information do so in order to bill you for products or services ordered. Unique identifiers (specifically, your SHRMA member number) are collected from website visitors to verify the user's identity for access to restricted content or features on the site.

    This Online Privacy Policy discloses SHRMA's privacy practices and contains detailed information about the following:

    1. What information of yours does SHRMA Online collect?
    2. What are "cookies" and how does SHRMA use them?
    3. What organization collects the information and who has access to it?
    4. What types of security procedures are in place to protect against the loss, misuse or alteration of your information?
    5. How does SHRMA Online use bulletin boards, discussion lists, and moderated chats?

    All products and services on SHRMA Online are made available subject to this Privacy Policy. By using the products and services, you agree, without limitation or qualification, to be bound by this Privacy Policy.

    Questions regarding this statement should be directed to:

    The Society for Human Resource Management
    P.O. Box 487

    Salem, Oregon  97308-0487

    SHRMA Online will update this policy from time to time, so please check back periodically. When such changes occur, you will see the word "updated" next to the Privacy Policy link on each page on SHRMA Online. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will prominently post such changes prior to implementing them.

    Frequently-Asked Questions

    1. What information of yours does SHRMA Online collect?
    Our goal is to become your destination for HR-related information by providing information, services, and product offerings that are most relevant to you in the most convenient way. To achieve this goal, SHRMA Online collects information about site visitors.

    Information collected online is usually defined as being either anonymous or personally identifiable.

    Anonymous information refers to data that cannot be tied back to a specific individual. SHRMA collects some information each time a visitor comes to a SHRMA website, so we can improve the overall quality of the visitor's online experience. For example, SHRMA collects the visitor's IP address, browser, and platform type (e.g., a Netscape browser on a Windows platform). Gathering this data helps us to learn what browsers we need to support. Other anonymous information helps us determine what sections of SHRMA Online are most popular and how many visitors come to our site(s). You do not have to register with SHRMA Online before we can collect this anonymous information.

    Personally identifiable information refers to data that tells us specifically who you are (e.g., your name and postal address). You are only required to provide such information if you want to take advantage of optional products and services provided through our website(s).

    SHRMA collects personal information in the following ways from different parts of its website(s):

    1. SHRM Membership Applications: You are sharing personally identifiable information, including your name and mailing address, with us when you join SHRMA or renew your SHRM membership through our website(s). SHRMA members are given a SHRMA membership number, and this member ID and password enables members to take advantage of restricted content and features on SHRMA Online.
    2. Other Registration: You may be asked for personal information when registering for specific services. For example, if you subscribe to an e-mail newsletter, you will be asked to provide your e-mail address.

    2. What are "cookies" and how does SHRMA use them?
    A cookie is a small text file containing a unique identification number that is transferred from a website to the hard drive of your computer. This unique number identifies your web browser-but not you-to SHRMA computers whenever you visit SHRMA Online. A cookie will not provide personally identifiable information about you, such as your name and address. The use of cookies is now an industry standard, and cookies are currently used on most major websites. Most web browsers are initially set up to accept cookies. If you prefer, you can reset your browser to notify you when you have received a cookie. You can also set your browser to refuse to accept cookies altogether. While SHRMA does not require you to use cookies, keep in mind that certain services will not function properly if you set your browser to refuse all cookies.

    3. What organization collects the information and who has access to it?

    Data collected through SHRMA's website(s) is generally collected and maintained solely by SHRMA. More specifically:

    a.) Personally identifiable information

    1. Information provided when you register for services or products. When you provide personally identifiable information on SHRMA Online to register for a service, buy a product, or take advantage of a promotion; effective as to information you provide SHRMA on or after May 1, 2009,

    4. What kinds of security procedures are in place to protect against the loss, misuse or alteration of your information?
    SHRMA Online has security measures, such as firewalls, in place to protect against the loss, misuse and alteration of your user data under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take reasonable precautions to prevent such unfortunate occurrences. Any other particularly sensitive information, such as your credit card number, collected for a commerce transaction is encrypted prior to transmission.

    You are ultimately responsible for the security of your SHRMA member ID and password. You may not share your SHRMA member ID and password with colleagues or friends so they can access content or features on SHRMA Online that are restricted to SHRMA members only. You should log out of your browser at the end of each computer session to ensure that others cannot access your personal information and correspondence, especially if you share a computer with someone else or are using a computer in a public place like a library or Internet cafe.

    5. How does SHRMA Online use bulletin boards, discussion lists, and moderated chats?
    This site makes bulletin boards, discussion lists, and moderated chats available to its members. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information. Although users may post messages that will appear on the message boards anonymously, SHRMA does retain a record of who posts all notes.