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Meeting Notes July 2025

    Board Meeting 
    July 17, 2025

    Board Members in Attendance:                 
    X    Kansas Guthrie, President                         Certifications
    X    Priya Bowman, Communications                College Relations
    X    Heidi Hand, Secretary                                 Inclusion & Diversity
    X    Deborah Jeffries, Professional Develop      SHRM Foundation
    X    Jennifer Stucker, Treasurer/Legislative            
    X    Gayle Young, Membership            

    Call to Order:   
    The SHRMA board meeting began at 4:00 pm virtually. It was presided over by Kansas Guthrie, president and recorded by Heidi Hand, secretary. 

    Approval of Minutes:   
    A motion to approve the June 18 meeting minutes was made by Priya, seconded by Gayle, and passed unanimously.

    Review of Financials:  
    A June financial update was provided by Jennifer. A motion to approve the financials was made by Heidi, seconded by Kansas, and passed unanimously.

    Officer’s Updates:
    •    The June presentation from Laurie at HR Answers went very well. Deborah sent a follow up message to attendees with a copy of the presentation. She requested presentation details from the September speaker. Meeting topics and presenters are planned through February.  
    •    Membership update. Gayle is working on updating the membership list. She has a list of members who are not receiving emails and she is trying to update their info on the SHRMA website.
    •    Communications update. Priya recently posted NHRMA info on our website. She also updated the upcoming meetings on the website with a consistent new format. She received our Linked In account access from Jordan, (past communications director). Priya will be on leave beginning August 3. Heidi will cover sending out membership emails and Jennifer and Kansas will work on posting to social media.
    •    Legislative update. Jennifer sent a legislative update email to members last month.

    Other Business:
    •    There has been interest among board members to attend SHRM conferences. Kansas provided approval for Heidi to attend the NHRMA meeting in Anchorage. She is able to cost share some expenses with her employer. Chapters typically pay for the president to attend the national conference, VLBM, and NHRMA as well as one or two board members to NHRMA. Gayle emailed a travel policy from another chapter as an example. Heidi will draft a travel policy for the chapter to review at the September meeting. Heidi will send out an expense reimbursement form for review as well.
    •    The board discussed joining the Salem Chamber of Commerce. The decision was made to postpone joining until we are better prepared. The current focus is on building membership and meeting attendance.
    •    Gayle discussed holding a membership happy hour at Cascadia Pizza. The idea was tabled and will be evaluated for December or sometime in 2026. 


    Action Item
    A motion to approve the updated position descriptions was made by Jennifer, seconded by Gayle and passed unanimously. 
    Action Item
    A motion to approve the updated bylaws with an addition of board meeting attendance, was made by Gayle, seconded by Priya and passed unanimously. 


    Adjournment
    The meeting adjourned at 5:13 pm. The next meeting is September 17 at 4 pm.