Meeting Notes 2026-02
Board Meeting
February 18, 2026
Board Members in Attendance:
Kansas Guthrie, President x Kirsty Pinchuk, College Relations
Priya Bowman, Secretary x Gayle Young, Membership
x Heidi Hand, Treasurer
x Deborah Jeffries, Professional Develop.
x Cecelia Love-Zhou, Communications
Call to Order:
The SHRM Salem board meeting began at 4:05 pm at Willamette ENT. It was presided over and recorded by Heidi Hand.
Approval of Minutes:
The January meeting minutes were reviewed. An edit was made to add an action item regarding drafting the travel policy. A motion to approve the January meeting minutes was made by Gayle, seconded by Cecelia, and passed unanimously.
Review of Financials:
Heidi emailed a financial update which was reviewed by the board. She asked that we discuss a proposed budget and new processes for improved internal controls at the next meeting. She would also like to discuss travel expenses when we update the board travel policy.
Officer’s Updates
• Programs Update. Deborah and Kirsty discussed the upcoming March presentation by Willamette University MBA candidates. The topic will be Generations in the Workplace. The April meeting will be the re-scheduled December topic of “Resilient Leadership” by Scott Sadler. Deborah is developing program content ideas for May and beyond, including a Legal Update.
• Membership Update. Gayle provided a recent list of current members. She asked board members to make sure they are on the list and check their SHRM profile to make sure Salem is selected.
Member Survey
Cecelia stated that the survey has been created and is ready to send. She will use Google Forms rather than Survey Monkey. She will send the link to board members to test.
Chamber Membership
Deborah brought the membership application and sought input from the board on answering some of the requested information. The chapter is planning to join at the Connector Level. She will continue to prepare the application and the board can review it at the next meeting. Cecelia will send her the logo and header.
Other Discussion:
• Heidi will set up a new PO Box online when she is able to work with Kansas or Cecelia to retrieve the email verification information.
Other Business:
• Heidi and Priya are changing board positions effective January 22, 2026. Priya will be the secretary and Heidi will be the treasurer, (in addition to president-elect).
Action Items
• Kansas – Order lunch for the March meeting.
• Kansas – secure the correct insurance and cancel the incorrect insurance
• Kansas – remove Jennifer from the MAPS credit union account
• Gayle – review options for a membership appreciation event
• Cecelia – test the survey and then email it to members
• Heidi – upload meeting minutes for three years to the SHRM Salem website
• Heidi - send Deborah and Gayle the SHRM website admin access information/procedures and set up access for Kirsty and Cecelia.
• Priya - draft a new travel policy
Adjournment
The meeting adjourned at 5:15 pm.
