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Board Meeting Notes 2026-03

    Board Meeting 
    March 18, 2026

    Board Members in Attendance:                 
    x    Kansas Guthrie, President          x    Kirsty Pinchuk, College Relations
    x    Priya Bowman, Secretary           x    Gayle Young, Membership
    x    Heidi Hand, Treasurer            
    x    Deborah Jeffries, Professional Develop.            
    x    Cecelia Love-Zhou, Communications                   

    Call to Order:   
    The SHRM Salem board meeting began at 4:06 pm virtually. It was presided over by Kansas Guthrie and recorded by Priya Bowman. 

    Approval of Minutes:   
    The February meeting minutes were reviewed. A motion to approve the February meeting minutes was made by Gayle, seconded by Cecelia, and passed unanimously.

    Review of Financials:  
    Heidi emailed a financial update, which was reviewed by the board. She asked that we take Jenifer Stucker off as a signer on the SHRM Salem bank accounts and deposit the ORSHRM check. Any missing receipts were possibly provided on thumb drive. The board is still being charged by Hartford for insurance and needs to transition to D and O insurance.

    Officer’s Updates
    •    Programs Update: Deborah shared positive feedback regarding the WU student presentation. This year, the students did a wonderful job and were well prepared. A follow up thank you was expressed. One thing the board might consider is changing the timing of the student presentation from March to February due to the college’s corresponding exam schedule. The May presentation will most likely be board led.
    •    Membership Update: Gayle wants to move forward with more presentations scheduled but will wait for membership survey data to help drive decisions. Cecelia shared some data, specifically that the board may see increased attendance if the timing changed to earlier in the day or later.
    •    Secretary Update: There was discussion on how to reimburse board member travel. The board will explore if a purchasing card is feasible. Kansas, Gayle, and Priya will meet as a committee and continue editing the credit card and travel policies and create a proposal for the board.
    •    Social Media Update: Cecelia created an IG account for SHRM Salem, and SHRMA Salem LinkedIn was tagged by the presenting students and reposted. The board has a good following on LinkedIn. Cecelia still has no access to the board’s Facebook account. She will redesign the board emails and add social media links. There was also some discussion about moving presentations possibly to Thursday afternoons. Survey data also showed that membership wants more communications (maybe a follow up email after presentations or calendar invites).
    •    Other Business: The board will authorize sending Kirsty to the NHRMA Student Conference at Central Washington University featuring HR Leaders of Tomorrow April 17-18, 2026, which is held in partnership with regional SHRM councils.

    Action Items
    •    Kansas – contact Hartford to determine details of board insurance; and obtain D and O insurance.
    •    Gayle – review options for a membership appreciation event. 
    •    Cecelia – monthly newsletter ideas.
    •    Heidi – upload meeting minutes from past three years to the SHRM Salem website; send Deborah and Gayle the SHRM Salem website admin access information/procedures and set up access for Kirsty and Cecelia; set up a PO mailbox and ask about purchasing cards; and remove Jennifer from the board’s MAPS credit union account. 
    •    Priya - draft a new travel policy and finalize card/banking policy.
    •    Kansas, Gayle & Priya - Meet as a committee to draft proposal to the board for travel and card/banking policies.
     
    Adjournment
    The meeting adjourned at 5:20 pm.